#175: Every Software I Use to Run My Cleaning Business

What software does it actually take to run a $100K+/month cleaning business? In this episode of Filthy Rich Cleaners, Stephanie goes through every single tool she pays for, including what it costs, who uses it, and why she picked it over the alternatives. You'll hear about how her team relies on ClickUp for task and lead management, QuickBooks for bookkeeping, OpenPhone for client communication, Slack for team communication, Gusto for payroll, Loom for process documentation, and more! Stephanie also shares how AI has transformed her operations, and how you can use similar takeaways for your own business.

 

📌 What You'll Learn

— How Stephanie uses ClickUp as her CRM, task manager, and weekly time-blocking system (especially helpful for ADHD brains)

— Why every cleaning business needs bookkeeping software, even if you have a bookkeeper

— Why you should never use your personal phone number as your business line

— How to use Loom + AI to create SOPs and delegate without repeating yourself

— The case for regular software audits and being ruthless about canceling what you don't use

— Why the first-response speed of AI tools is becoming a competitive advantage for owners

 

Resources Mentioned

— ClickUp: https://clickup.com/

— ProcessDriven (Layla's YouTube channel and ClickUp course): https://www.youtube.com/@LaylaPomper

— The ZenMaid Mastermind Facebook group: https://www.facebook.com/groups/zenmaidmastermind

— QuickBooks: https://quickbooks.intuit.com/

— OpenPhone (Quo): https://www.quo.com/

— Slack: https://slack.com/

— Claude: https://claude.ai/

— ChatGPT: https://chatgpt.com/

— Acquisition.com: https://www.acquisition.com/

— Indeed: https://www.indeed.com/

— SignRequest: https://signrequest.com/

— Gusto: https://gusto.com/

— Loom: http://loom.com/

— Trainual: http://trainual.com/

— Canva: https://www.canva.com/

— Guideline (401k): https://www.guideline.com/

— The Gift Card Cafe: https://www.thegiftcardcafe.com/

— MailChimp + Zapier: https://mailchimp.com/

— Best Damn Bookkeeping Service (Dan): https://bestdamnbookkeeping.com/

— CleanCon (Austin, TX — end of September): https://www.mycleancon.com/

 

👉 Try ZenMaid free for 14 days: https://get.zenmaid.com

📞 Stephanie's Consulting & Resources for Purchase: https://serene-clean.com/consulting-services/

✉️ Subscribe to ZenMaid's Weekly Newsletter: https://www.zenmaid.com/newsletter/

📋 Apply to be a guest on Filthy Rich Cleaners: https://get.zenmaid.com/guest-application